Privacy Policy for Notary Services
At Singer Notary Solutions LLC , we value your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our notary services, visit our website www.singernotarysolutions.com, or interact with us.
1. Information We Collect
We collect information necessary to perform notarial acts and manage our business relationships. This includes:
- Identification Data: Full name, signature, physical address, email address, phone number, and government-issued identification details (e.g., driver's license or passport number).
- Document Data: Types of documents notarized and any personal information contained within those documents necessary to complete the notarial certificate.
- Notarial Journal Records: Information required by state law to be recorded in a notary journal (e.g., date/time of act, type of act, fees charged, and signatures).
- Payment Information: Credit card details or bank information processed securely through our third-party payment processors.
2. How We Use Your Information
We use the collected information for strict, operational business purposes:
- To perform requested notarial services, identity verification, and credential analysis.
- To maintain a legally mandated notary journal and audit trail in compliance with state laws.
- To invoice you, process secure payments, and issue receipts.
- To communicate booking confirmations, scheduling updates, or respond to inquiries.
3. Sharing and Disclosure of Information
We treat your information with the highest level of confidentiality. We do not sell, rent, or lease your personal information to third parties. We only share your data under these strict circumstances:
- Legal Compliance: We will disclose information if required by state notary regulators, subpoenas, court orders, or law enforcement to fulfill legal recordkeeping obligations.
- Service Providers: We may share details with trusted vendors (such as scheduling software or secure payment processors) who are strictly bound by confidentiality agreements.
4. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy. Please note that state notary regulations often require us to retain notary journals and records for a legally specified number of years (sometimes permanently, depending on your jurisdiction), which overrides standard deletion requests.
5. Data Security
We implement industry-standard administrative and physical safeguards to protect your data. Physical notary journals and official stamps are stored securely under lock and key. Digital records are protected via encrypted communication channels and password-protected systems.
6. Your Privacy Rights
Depending on your location, you may have rights regarding your data, including the right to view, correct, or request deletion of your personal information. However, as noted above, we cannot delete records that we are legally mandated to preserve under state notary laws.
7. Changes to This Policy
We reserve the right to modify this Privacy Policy at any time. Any updates will be posted directly to this page with a revised "Effective Date" at the top.8. Contact UsIf you have any questions or concerns regarding this Privacy Policy, please contact us at:
- Singer Notary Solutions LLC
- melissa@singernotarysolutions.com
- 970-541-2386